Capitol 50 Consultants | GSA Schedule Consulting https://govconsvcs.com Capitol 50 Consultants | Specializing in helping businesses have successful relationships with the government for over 30 years | GSA Schedule Consultants Fri, 11 Nov 2022 19:00:09 +0000 en-US hourly 1 https://wordpress.org/?v=6.1.1 2022 NAICS Updates https://govconsvcs.com/blog/2022-naics-updates/ https://govconsvcs.com/blog/2022-naics-updates/#respond Fri, 11 Nov 2022 18:58:04 +0000 https://govconsvcs.com/?p=73595 The Small Business Administration has updated the 2017 NAICS list, in total there were 267 changes to either current codes or the creation of new ones. If you have a 2017 code that was combined into a “new” 2022 code then you will need to update your chosen NAICS on your SAM profile. The list …

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The Small Business Administration has updated the 2017 NAICS list, in total there were 267 changes to either current codes or the creation of new ones. If you have a 2017 code that was combined into a “new” 2022 code then you will need to update your chosen NAICS on your SAM profile.

The list of all changes can be found here: 2022 New NAICS Codes, this will give you a list of what the 2017 code was and what the “new” 2022 code is. As always if you need assistance with changes the Capitol 50 team can help, especially with all the changes within SAM in the past few months.

A good resource for viewing  and searching the list of all NAICS can be found here. 

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SAM Scams https://govconsvcs.com/blog/sam-scams/ https://govconsvcs.com/blog/sam-scams/#respond Wed, 31 Aug 2022 15:07:05 +0000 https://govconsvcs.com/?p=73419 We have seen many folks get taken advantage of by companies out there that send a barrage of emails regarding a company’s System for Award Management (SAM) account, stating that their entity is set to expire or that their account is not setup correctly and they cannot receive Federal Awards if it is not corrected. …

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We have seen many folks get taken advantage of by companies out there that send a barrage of emails regarding a company’s System for Award Management (SAM) account, stating that their entity is set to expire or that their account is not setup correctly and they cannot receive Federal Awards if it is not corrected. While the information they are sharing may be accurate, some of the time, the way it is presented is as if it is SAM reaching out regarding the entity.

When you receive an email stating as such, keep these things in mind:

  1. SAM is a free system and there is NEVER an instance where a company or user is required to pay a fee
  2. SAM only sends emails from a .gov email
  3. The renewal emails will be sent out at 60 and 30 days prior to expiration
  4. Small Business Profile the email is referring to being “not complete” is not a requirement

If you receive an email from a company stating any of the above, we would recommend verifying the information. Log into your SAM account and review your expiration date. While the small business profile is not a requirement, we do recommend completing it. First, again, verify if the information is accurate’ you can do so by searching your firm here. If you would like to be listed within the Dynamic Small Business (DSBS) tool, you may submit your information through SAM. The link to access is the very next screen after you submit a SAM renewal.

As always- if you have any questions, regarding SAM or anything government procurement, reach out to the Cap 50 team.

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BIC-MAC, Services MAC, Oasis+, Oh My! Series 2- Proposal Requirements https://govconsvcs.com/blog/bic-mac-services-mac-oasis-oh-my-series-2-proposal-requirements/ https://govconsvcs.com/blog/bic-mac-services-mac-oasis-oh-my-series-2-proposal-requirements/#respond Wed, 17 Aug 2022 13:21:47 +0000 https://govconsvcs.com/?p=73402 For those just joining us, GSA is working on a draft RFQ called Oasis+ that will be the next generation of Oasis and the BIC MAC replacement. This is our second blog in the series regarding the draft so check out how the contract will be broken down here. The proposal that Oasis+ is requiring …

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For those just joining us, GSA is working on a draft RFQ called Oasis+ that will be the next generation of Oasis and the BIC MAC replacement. This is our second blog in the series regarding the draft so check out how the contract will be broken down here.

The proposal that Oasis+ is requiring is going to be submitted through a proposal management system, though we are unsure as to which will be used. The proposal itself will be organized into seven separate folders by Volume and Title, let’s break them down.

  •  Volume 1 – General
  • Volume 2 – Qualifying Project Experience
    • It will be extra credit to include this section in your submission
    • Can include either Federal or non-federal contracts; either prime or subcontracts
    • But it must meet ALL of the following minimum criteria:
      • A single contract – including prime, subcontracts, and commercial contracts
      • Be a contract or order for services in accordance with FAR part 37
      • Meet or exceed a MINIMUM ANNUAL VALUE of $250K or $150K for QPs submitted by the protégé within a mentor-protégé CTA
      • Be ongoing (with at least 6 months of completed performance) or completed within 5 years from the date proposals are due
      • Cannot have an associated record of negative past performance
    • If you are submitting Volume 2 you must submit three qualifying project experiences relevant to the scope, nonrelevant will reduce your credit.
  • Volume 3 – Federal Prime Contractor Experience
  • Volume 4 – Government-approved Systems, Rates, and Clearances
    • Will receive extra credit for having these
    • Must provide verification from DCAA, DCMA, or any CFA of Forward Pricing Rate Agreements (FPRA), Forward Pricing Rate Recommendations (FPRR), and/ or approved Provisional Billing Rates )PBR), or other approved billing rates that have been audited or reviewed and determined acceptable for generating estimates of costs and other data included in proposals submitted to customers.
    • Must provide POC info (name, address, phone, email) of cognizant DCA, DCMA, or CFA office that determined approval
    • Reference page number and paragraph of audit report or letter that sets forth approved billing rates
    • Need to provide verification from DCMA or CFA of an approved Purchasing System
    • Copy of Offeror’s official Contractor Purchasing System Review (CPSR) report and/or official letterhead from DCMA or the CFA verifying the purchasing system was determined acceptable
    • Government Facility Clearance: indicate the clearance holders CAGE code, Facility Clearance level (FCL) and cognizant security office, verifying facility clearance has been granted.
  • Volume 5 – Other Certifications
    • Certifications will receive extra credit
  • Volume 6 – Past Performance
    • Only considered for relevant qualifying projects
    • Submitted in form of CPARS. If no CPARs exist, Offeror will be able to submit attachment J.P-4 Past Performance Rating Form
    • Evaluated as positive, neutral, satisfactory, or negative
    • Positive will earn 1 point
    • 0 points for neutral, satisfactory, or negative
    • Negative will be eliminated
  • Volume 7 – Responsibility
    • Professional Employee Compensation Plan
    • Uncompensated Overtime Policy
    • Financial Resources
    • GSA Form 527
    • SAM Reps and Certs
    • Organizational Rick Management Plan

If you are planning on submitting a proposal for Oasis+ we would recommend starting to get your proposal team together and work on a draft for submission. Also, keep an eye on edits to the draft, they seem to be happening on a daily basis. If you have any questions post them to the page on Interact page.

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BIC-MAC, Services MAC, Oasis+, Oh My! Series 1- Domains https://govconsvcs.com/blog/bic-mac-services-mac-oasis-oh-my-series-1-domains/ https://govconsvcs.com/blog/bic-mac-services-mac-oasis-oh-my-series-1-domains/#respond Wed, 03 Aug 2022 14:23:23 +0000 https://govconsvcs.com/?p=73388 The General Services Administrations (GSA) has been working through multiple draft RFQs to determine next steps in their Multi-Agency Best In Class Contract. The latest iteration is being referred to as “Oasis+”. If you have had a hard time keeping up with all the changes and back and forth, you are not alone. Our team …

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The General Services Administrations (GSA) has been working through multiple draft RFQs to determine next steps in their Multi-Agency Best In Class Contract. The latest iteration is being referred to as “Oasis+”. If you have had a hard time keeping up with all the changes and back and forth, you are not alone.

Our team has been staying on top of this “new” contracting vehicle and there is a lot on the ‘need to know’ list so we are introducing our “BIC-MAC, Services MAC, Oasis+, Oh My!” blog series. This series will go over all the important factors of this ever changing draft contracting vehicle. Let’s start with what will be included.

The contract will be awarded as a 10-year contract without any options, all contracts will have the same end date. However, if you are categorized as a small business, you will be required to re-represent your business size prior to the end of the fifth year. If your company was considered a small business and no longer qualifies, the contract will enter a dormant phase and you are no longer eligible to bid on set aside contracts.

As of today, there are five different domains (or categories) being offered:

  1. Technical & Engineering – Small Business
  2. Technical & Engineering – Unrestricted
  3. Management & Advisory – Small Business
  4. Management & Advisory – Unrestricted
  5. Enterprise Solutions – Unrestricted

Each domain has specific criteria and evaluation credits that are needed to qualify for each via a point system. The domains are based on your NAICS, an offer is able to compete for one or more domains (depending on qualifications).  If you do offer multiple domains, each will not be a separate contract, but a separate collections of contract line items (CLINs).

Each socioeconomic distinction will result in a separate contract:

Intend to solicit and award separate Indefinite Delivery Indefinite Quantity (IDIQ) contracts designated under the following categories:

  • 8(a) Small Business
  • HUBZone Small Business
  • Service-Disabled Small Business
  • Total Small Business
  • Woman-Owned Small Business
  • Unrestricted

If you business qualifies under more than one socioeconomic class, you are able to submit for more than one using the same proposal package.

Anticipated Proposal Requirements….stay tuned!

 

Questions? As always, reach out to the team!

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GSA Contract Award Program https://govconsvcs.com/blog/gsa-contract-award-program/ https://govconsvcs.com/blog/gsa-contract-award-program/#respond Mon, 13 Jun 2022 21:07:54 +0000 https://govconsvcs.com/?p=73353 What is a GSA Contract and why does my company need one? Technically a GSA Contract is not a requirement to do business with the Federal Government, but it may make a difference in your industry. The GSA Schedule Contract Program is a multiple award schedule that allows for the Federal Government to to pre-negotiate …

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What is a GSA Contract and why does my company need one? Technically a GSA Contract is not a requirement to do business with the Federal Government, but it may make a difference in your industry. The GSA Schedule Contract Program is a multiple award schedule that allows for the Federal Government to to pre-negotiate your products and service offering for ease of purchasing. Unlike most contracts, a GSA Contract does not mean that you have sold your offering to the Government; it is more of a license to sell your offering. In short, this contracting vehicle makes the lengthy procurement process easier and more efficient for all parties.

So, how do you know if this contract is a fit for you? We recommend taking a look at the categories within the contract and determining if there is a category that fits your offering. Our team also recommends reviewing the sales within those categories to determine how much of a market there is, GSA has a sales tool to do so. This will give you an idea of if your time and effort to be awarded a GSA Contract will be fruitful.

The process to obtain a GSA Contract can be long and frustrating one, average turnaround time (once your offer is submitted for review) is 6-12 months. The time it takes to put the offer together is dependent on a lot of factors, if you are working with our team our goal is within 45 days. During that 6-12 months for GSA to review there is a good amount of ‘hurry up and wait’, your offer is reviewed on a first in, first out basis. Once your offer is actively being worked, the contracting officer (CO) assigned to your offer will work to complete any clarifications that may be necessary. They will also work with your through the actual negotiations of the contract, which includes all terms & conditions along with pricing.

Don’t have the time or not really sure if this is something you can or want to take on yourself? That is where the Capitol 50 team comes in; working with our team takes 85% of the process off your plate and gives you access to our GSA Contract experts. Our Contract Award Program (CAP) not only completes the GSA paperwork and works with the CO throughout the process, but more importantly guides you through the contract setup. With the potential of 20-year contract it is important that the contract is awarded with correct clauses, discounts, etc.

Take a look at our GSA Schedule information for more information on the process itself and also how we assist you through it. Still not sure if GSA is a right fit for you? Our team can assist with determining the right path for you and your team.

 

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Making your GSA Contract Work for You https://govconsvcs.com/blog/making-your-gsa-contract-work-for-you/ https://govconsvcs.com/blog/making-your-gsa-contract-work-for-you/#respond Mon, 06 Jun 2022 15:30:27 +0000 https://govconsvcs.com/?p=73346 The answer to this question is not going to be the same for all contract holders. So….how do you know what the right answer is? Here are a few areas of your contract we recommend reviewing: Product/Service Offering- Does your contract include your full capabilities? If it does not, are you missing out on opportunities? …

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The answer to this question is not going to be the same for all contract holders. So….how do you know what the right answer is? Here are a few areas of your contract we recommend reviewing:

Product/Service Offering-

Does your contract include your full capabilities? If it does not, are you missing out on opportunities? Since the GSA Contract is a pre-negotiated price list, all line items that are sold through that pricelist need to be reviewed and approved prior to being listed on the contract. While there are some ways around this and some buyers will accept open market items, we suggest adding as much to your contract as you have the supporting documents for. This will your allow buyers to purchase from your contract with ease.

Correct Categories (SINs)-

Even more important than having your full offering on contract is having the right Special Item Numbers (SINs) assigned to those line items. The SINs associated with your contract determine what RFQs you are able to view within eBuy. GSA has been very active in updating these categories as of the last few years, doing an audit of what SINs are awarded and what is currently available may lead to finding a new SIN that is appliable to your offering. Let me give you an example; the old 132-51 (IT professional services) was a very large and broad category. When GSA moved to the MAS Consolidated Schedule, that became 54151S (IT professional services), all contractors that held 132-51 now have 54151S. The issue is the additional IT SINs that were not in existence at all that are now available:

  • 54151HACS Highly Adaptive Cybersecurity Services (HACS)
  • 54151HEAL Health Information Technology Services
  • 518210C Cloud Computing and Cloud Related IT Professional Services
  • 541370GEO Earth Observation Solutions
  • 541519CDM Continuous Diagnostics and Mitigation (CDM) Tools
  • 541519ICAM Identity, Credentialing and Access Management (ICAM)
  • 541519PKI Public Key Infrastructure (PKI) Shared Service Providers (PKI SSP) Program
  • 561422 Automated Contact Center Solutions (ACCS)

If your offering falls into one of the scopes of these categories, you could be missing out on opportunities that you cannot even see.

Commercial Sales Practices/Most Favored Customer or Transactional Data Reporting-

Let’s begin this with stating that NOT all contracts have the ability to choose Transactional Data Reporting, but that may change in the coming months as GSA continually improves the contracting regulations.

When you initially submitted your offer to the GSA you were required to make a few decisions on how your contract would be setup. If you were in a category that allowed for Transactional Data Reporting (TDR), you had to either opt in or opt out.*

  • If you chose not to participate, or your category did not qualify, your contract is based on your Commercial Sales Practices (CSP). This means GSA required information on who your Most Favored Customer (MFC) was and the discounts given to them.
  • If you chose to participate then the above information is not required and your contract is setup solely on the discount you are offering GSA.

If your contract is CSP based there are a few things we would review:

  1. Is your Most Favored Customer 100% accurate?- This means that you are still giving the discount listed to the entity listed AND that it is an apples to apples comparison to the type of customer you have under the GSA Contract
  2. Is your contract eligible for TDR?- Moving your contract to a TDR based contract could mean more flexibility for your sales folks and higher profitability.

*If you have been on contract for more than 8 years, you did not have the ability to opt in.

There are many more aspects of a GSA Contract that we could include but these are the “easiest” and most noticeable when reviewing our clients contracts. Reach out to the Capitol 50 Contracting Team if you would like a review of your contract.

 

 

 

 

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Government Contract Services transition to Capitol 50 Consultants Inc https://govconsvcs.com/blog/government-contract-services-transition-to-capitol-50-consultants-inc/ https://govconsvcs.com/blog/government-contract-services-transition-to-capitol-50-consultants-inc/#respond Wed, 30 Mar 2022 20:53:12 +0000 https://govconsvcs.com/?p=73297 As you know, adaptation and change are crucial for business, as well as important for growth. We at Government Contract Services have been very busy planning our futures together.  In order to offer more services, we have been negotiating to purchase other entities that will allow us to offer broader and better services to our …

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As you know, adaptation and change are crucial for business, as well as important for growth. We at Government Contract Services have been very busy planning our futures together.  In order to offer more services, we have been negotiating to purchase other entities that will allow us to offer broader and better services to our clients. This will also allow us to transition to the next generation of Government Contract Specialists.

Government Contract Services has always been at the forefront of the Government Contract consulting sector and as the GSA and Government procurement have been modernizing, we need to as well.

As a part of the growth Government Contract Services will become a part of the Capitol 50 Consultants Inc.

 

 

 

 

As we make the transition to Capitol 50 Consultants, you’ll still be getting the same great service that we’ve always taken tremendous pride in- it’ll just be under a different name.

Our goal is that regardless the changes the Government makes to how they do business; our team is still here to assist you throughout the process.  We will keep you informed throughout the coming weeks as we complete the transition.

Please reach out to our team if you have any questions, or if you’d like to know more.  We look forward to growing with you and we thank you for your business!

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GSA Issues Acquisition Letter to Reduce Restrictions on EPA Modifications https://govconsvcs.com/blog/gsa-issues-acquisition-letter-to-reduce-restrictions-on-epa-price-increases/ https://govconsvcs.com/blog/gsa-issues-acquisition-letter-to-reduce-restrictions-on-epa-price-increases/#respond Tue, 29 Mar 2022 20:02:56 +0000 https://govconsvcs.com/?p=73243 On March 17, 2022, the General Services Administration (GSA) announced a temporary moratorium on a number of limitations contained in certain GSA economic price adjustment (EPA) contract clauses. The flexibility should make it easier for contractors to better adjust to changing market conditions while still allowing them to continue to support their federal customers’ requirements.  …

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On March 17, 2022, the General Services Administration (GSA) announced a temporary moratorium on a number of limitations contained in certain GSA economic price adjustment (EPA) contract clauses. The flexibility should make it easier for contractors to better adjust to changing market conditions while still allowing them to continue to support their federal customers’ requirements. 

Specifically, during this time, this policy moratorium: 

  • Relax time limitations on EPA increases allows Contracting Officers (CO) to: 
  • May allow more than three EPA mods in a contract period 
  • Consider EPA mod that exceeds ceiling clause 
  • CO still must obtain approval on increases. However, there is a lower level of approval. Just one level above the CO is needed for price increases above the EPA clause ceiling 
  • Clarifies that if a contractor has removed an item from their MAS contract, the CO may add the same item back at a higher price if the higher price can be determined fair and reasonable 
  • CO’s can still reject mod if they determine the price not fair and reasonable  

This temporary moratorium of the EPA restrictions went into effect on March 17, 2022 and will continue through the GSA’s fiscal year end of September 30, 2022. GSA may decide to extend the date. we will keep you posted.  

Need assistance with you GSA price increase? Reach out to our team today to save time and reduce the chance of rejection.

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Latest COVID 19 Protocols and Vaccine Requirements https://govconsvcs.com/blog/covid-19-protocols-and-vaccine-requirements/ https://govconsvcs.com/blog/covid-19-protocols-and-vaccine-requirements/#respond Mon, 18 Oct 2021 18:31:20 +0000 https://govconsvcs.com/?p=73116

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Approaching Your Last Option Year On GSA? You Will Want to Read This Before It’s Too Late! https://govconsvcs.com/blog/approaching-your-last-option-year-on-gsa-you-will-want-to-read-this-before-its-too-late/ https://govconsvcs.com/blog/approaching-your-last-option-year-on-gsa-you-will-want-to-read-this-before-its-too-late/#respond Mon, 24 May 2021 18:57:18 +0000 https://govconsvcs.com/?p=73034 If you are GSA Contract Holder and will soon be entering the last option period of your contract; you could lose out on opportunities to complete/compete BPA’s or other multi-year contracts. Those contracts and orders cannot extend beyond the expiration date of the original GSA contract unless there are option periods remaining. What’s the solution? …

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If you are GSA Contract Holder and will soon be entering the last option period of your contract; you could lose out on opportunities to complete/compete BPA’s or other multi-year contracts. Those contracts and orders cannot extend beyond the expiration date of the original GSA contract unless there are option periods remaining.

What’s the solution? An overlapping contract. In essence, these duplicate contracts for the same items… two MAS contracts with different periods of performance.

How does this work? A new contract will result in the cancellation of the existing contract once award. But, if the contractor has one or more active BPAs or orders under its existing contract (or has submitted quotes for either and is awaiting an award decision), it is eligible for the award of a new contract that is allowed to overlap and run alongside the existing one.

Having both contracts lets the GSA contractor complete work under BPAs and orders awarded via the existing contract, while using the new contract for new business.

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