Government Agencies have different programs to ensure smooth and simple acquisition processes. The Department of Defense uses the Wide Area Workflow (WAWF) system for simplicity and to create a paperless acquisition process. As of November 3, 2014, WAWF became a part of iRAPT (The Invoice, Receipt, Acceptance, and Property Transfer application). In this system, you can: submit and process reports, submit invoices, generate payment documentation, and process receipts. In this blog, I will go over some helpful hints about using iRAPT and how to register for the system.
Before you start the process, make sure to NOT hit the back button on your browser while in the WAWF system. Use the return” or “previous” key at the bottom of the page or your information will erase. The first step of self-registration is to give WAWF a call, this will activate your CAGE code.
To be able to use the WAWF system, you must register your company and create a username and password. The website you will need to use is: https://wawf.eb.mil. The first page will be the terms and conditions, briefly read through them and hit “Accept”. Click the “New User” button, then the “Registration” button at the bottom of the next page. The next page has a few questions: For user type select “Vendor”. For what system you will be using, select “WAWF”. For how you will access the system, select “User ID”.
The first person within your company to sign up in WAWF must be your electronic business point of contact in the System of Award Management (SAM). In case you’re not sure who that is, go to www.SAM.gov and search for your company listing to find out.
Enter the information of the person that was listed on your SAM into the user profile. Click the blue “edit” hyperlink next to the user profile. Once you have entered all the required information, press “save” at the bottom.
Now, you will have to create a username and password. Click the blue “edit” hyperlink next to user authentication. When creating a username, keep in mind that the name cannot already be in use. The password also has rules when creating it so make sure you abide by them. Once the username and password are approved, make sure to click the “save” button at the bottom. Next will be the security questions, you must create three.
Click the blue “add” hyperlink next to WAWF Administrator User Roles. Your company’s first person to register MUST register in the Group Administrator Role. Everyone else in the company self-registers in the Vendor User Role. Their registrations are then activated by the company’s Group Administrator. In the Group Name box enter your CAGE code.
One last step, make sure you finish going though the final prompts and submit your registration. Check your email for confirmation of registration. While working on the registration, enter the document information very carefully since it can’t be changed once it is completed. Your comments cannot be edited after submission so keep that in mind as well!
If you have any questions, feel free to call the GCS team for assistance!